Administrative Coordinator

Administrative Coordinator

Department: Office of the Chief Administrative Officer, Indigenous Relations Division

Designated Work Location: 510 Main Street; Hybrid with designated work location

Position Type: Permanent, Full-time

Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday

Salary: $78,340.67 - $105,227.49 annually, W.A.P.S.O. Grade 4

Employee Group: W.A.P.S.O.

Posting No.: 126922

Closing Date: May 11, 2026

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits. We take pride in fostering a respectful, diverse, safe, and healthy workplace where our employees can thrive and achieve their full potential.

Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remotely are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.

The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.

This competition is designated for Indigenous Peoples.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Under the direction of the Manager, Indigenous Relations, the Administrative Coordinator is responsible to assist in developing the long-term vision of community, interdepartmental and inter-governmental based programs and initiatives in support of the strategic planning process. This position will independently design, plan and oversee implementation of various initiatives related to the Indigenous Relations portfolios. The primary initiative that this position will lead is Welcoming Winnipeg to help ensure that the contributions, experiences, and perspectives of First Nations, Métis, and Inuit are reflected truthfully in our stories, historical markers, and place names. Additionally, the Administrative Coordinator will develop and maintain networks and relationships, and represent the Division at meetings with the community, internally and at government levels.

As the Administrative Coordinator, Indigenous Relations you will:>

• Identify short and long term initiatives/opportunities for the various Division portfolios (programs), prepare and implement work plans and project management principles to achieve Mayor and Council mandated objectives.
• Develop, implement and manage the grant funding process, which includes solicitation of funding sources and the administration of funding agreements.
• Develop and maintain Civic, Community and Intergovernmental partnerships and relationships.
• Research, collect information, analyze data, evaluate, and prepare reports, proposals and recommendations for community, departmental, inter-governmental and existing Indigenous Relations initiatives to align with the Journey of Reconciliation, Our Winnipeg, Intergovernmental Strategic Indigenous Alignment and the Indigenous Youth Strategy.
• Be responsible for the supervision, staff assignments, coaching and performance feedback.

Your education and qualifications include:

• University Degree in Public or Business Administration, Indigenous Studies or a related field.
• Additional studies in Community Development or Project Management would be preferred.
• Approximately 4-5 years of experience working directly with the Indigenous Community in a related role, such as project management or in a leadership capacity.
• Knowledge of Indigenous culture, history, priorities and matters.
• Experience working with a community development lens and approach.
• Experience in program delivery and evaluation.
• Experience writing proposals and grant applications.
• Experience leading and participating on internal and external working groups and committees.
• Leadership, administrative, organizational, analytical and decision making abilities.
• Ability to work independently and pro-actively identify improvements or inefficiencies.
• Experience writing reports and making presentations, presenting ideas and information clearly and concisely.
• Effective verbal communication skills.
• Effective written communication skills.
• Ability to establish and maintain effective respectful working relationships.
• Ability to develop, coordinate and/or facilitate the activities of an inter-disciplinary team.
• Political, business and community acumen and the ability to collaborate and build consensus.
• Ability to recognize opportunities that cross political boundaries and diverse organizational mandates and to form linkages to leverage these opportunities.
• Experience managing a budget.
• Ability to supervise and provide guidance to others.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint) at an advanced level.
• Excellent organizational skills with the ability to manage a heavy workload and set priorities.
• A valid Manitoba Class 5 Driver’s License is preferred.

Conditions of employment:

• This offer, and your continued employment, is subject to you maintaining legal eligibility to work in Canada. If you possess a work permit it is your responsibility to ensure the permit remains valid. Failure to maintain legal eligibility to work in Canada may result in the termination of your employment.
• A Police Information Check satisfactory to the employer will be required from the applicant or successful candidate at their expense. To Obtain a Police Information Check please visit www.winnipeg.ca/police.
• A child abuse registry check satisfactory to the employer may be required from the applicant or successful candidate at their expense.
• Must be able to travel throughout the City to attend off site meetings while on City business, as required.

How to Apply

APPLY ONLINE, including all documentation listed below:

• Current resume (Required).
• Cover letter
• Applications submitted without REQUIRED documentation will not be considered.

*Applications submitted without REQUIRED documentation will not be considered.*

Notes

Online applications can be submitted at www.winnipeg.ca/hr/. For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311.

Position Reports To: Manager, Indigenous Relations

Only candidates selected for interviews will be contacted.